Special purpose funds

As our SPFs are either specific to an area of disease or a department, please check with your department head whether there is one for your department/​area of work. If unsure, please email [email protected] and we can investigate what might be available.

Not all departments have an SPF as they are created uniquely from the donations the charity receives. If you’d like to fundraise for your department, please contact our fundraising team who can assist you at [email protected].

All expenditure must fall into one of the approved expenditure categories in our SPF guidance, and be in line with the purpose of the fund. If in doubt about a potential expense, please email [email protected]. Expenses that are not approved will not be reimbursed.

Anything that sits outside the defined purpose of the fund and special purpose fund guidance. We cannot fund:

• Staff entertaining
• Christmas parties
• Payments or gifts to individual patients
• Payments or gifts to staff (*see guidance for retirement gifts)
• Degree or master’s course expenses (*with the exception of funds with the stated purpose of education)
• There are restrictions on the purchase on gift vouchers

If you have any questions, please contact [email protected] for guidance before making a purchase. Expenses that are not approved will not be reimbursed.

If you’re not the signatory, please contact the signatories of the fund to ensure they authorise the expenditure. Signatories are designated individuals who manage the expenditure of the fund and ensure it is in line with guidance and the purpose of the fund.

If you need assistance, please contact [email protected] and we can advise.

Please use the documents below to help you in submitting your claim. Ensuring that you have submitted all the correct documentation will ensure your claim is processed as quickly and efficiently as possible.

• How to make a claim
• Acceptable receipts and invoices
• Supporting documentation required

Please allow 30 days for the funds to be received if submitted with the correct supporting documentation. If supporting documentation is not received, or scans are unclear or cannot be read, this will delay processing times.

Payment runs happen every two weeks on a Friday, and it takes three working days to reach a recipient bank account from the date of RFC making the payment.